Construction tender management software from package to awarded subcontract
Palydin runs the tender for each trade package: scope and documents, a portal tenderers open without an account, addenda that reach every active tenderer, a levelled comparison of the quotes, and an award that becomes the subcontract's schedule of values.
01The problem
A comparison you can defend at award
Quotes are levelled line by line in whole cents, never from the summary totals printed on the quote. The award refuses to go through if the comparison has changed since it was approved.
Without a shared record
- Tender documents go out as email attachments and versions drift.
- Questions and answers stay in one person's inbox, so other tenderers never see them.
- Quotes arrive as PDFs in different shapes and are retyped into a levelling sheet.
- Nobody can say which addendum each price was based on.
- The awarded price is keyed in again to set up the subcontract.
With Palydin
- Build each package from scope lines and tender documents.
- Invite tenderers to a portal that needs no account.
- Issue addenda that reach every active tenderer, with acknowledgement recorded.
- Level the quotes and award straight into the subcontract.
02How it works
From contract to audit, step by step.
- 01
Build the package
Set out the scope lines, attach the drawings and specifications, and set the closing date and evaluation criteria.
- 02
Invite tenderers
Each tenderer gets a portal link. No account needed: they download the documents, ask questions, and lodge their quote there.
- 03
Issue addenda
Scope or document changes after issue wait for the next addendum. Every active tenderer is emailed and must acknowledge it before lodging, and a price lodged before an addendum is flagged.
- 04
Level and award
Compare the quotes line by line, approve the recommendation, and award. The awarded price becomes the subcontract's schedule of values to the cent.
Every step writes to the same record
Nothing is re-keyed between stages, so the audit trail is a by-product of doing the work.
- Trade package
- Scope lines
- Addendum
- Quote
- Levelled comparison
- Subcontract
03Who it's for
Useful from either side of the contract.
- Head contractors
- Run every trade package from scope to award, with the comparison and approval on the record.
- Subcontractors
- Open the tender from a link, download the documents, ask questions, and lodge a priced quote without creating an account.
- Commercial managers
- Approve against a levelled comparison. The award is refused if the comparison changed after approval.
04Built for Australia
Built around the records commercial teams argue over.
Palydin speaks Australian construction: progress claims, retention, GST, payment schedules and the claimant–assessor relationship between subcontractors, head contractors and principals.
Australian contract language
- Progress claims
- Claim periods, claimed-to-date values, prior assessments, supporting documents and submitted status stay together.
- GST and retention
- GST, retention deductions, held amounts and release context stay visible inside the claim workflow.
- SOPA payment schedules
- Payment schedule dates sit beside the claim, the assessment reasons, the contract terms and the audit history.
- Both sides of the contract
- Subcontractors prepare the record. Head contractors and principals assess from the same file.
Controls both sides can trust
- Audit trail
- Claim changes, assessment reasons, variation decisions and retention activity stay attached to the record.
- Access controls
- Role-based permissions keep claimant, assessor, admin, commercial and viewer work separated.
- Counterparty scoping
- External parties only see the contracts they are connected to, never the rest of the portfolio.
- Contract-cited AI
- Answers point back to the contract material, so the team can check the source before acting.
05Questions
Common questions
What is construction tender management software?
It runs the tender for a trade package: scope, documents, tenderer invitations, questions, addenda, quote comparison, and award. Palydin connects that tender to the subcontract it becomes.
Do tenderers need a Palydin account?
No. Each tenderer opens the tender from their own portal link to download documents, ask questions, acknowledge addenda, and lodge a quote.
Does AI price or level the quotes?
No. Levelling is deterministic and done in whole cents from the prices on each quote. Where AI reads a quote document, those lines are left out until a person confirms them.
What happens when a tender is awarded?
The awarded quote becomes the subcontract's schedule of values to the cent, and the tender basis is frozen with it. Claims and variations on that subcontract then run against the scope that was tendered.
Put your next claim on the record.
Book a 30-minute walkthrough on one of your contracts. When it fits, we set up a project pilot on a live contract and your team judges Palydin on its own numbers.