What is construction contract administration software?

Construction contract administration software helps teams manage the commercial records behind a project: progress claims, variations, retention, compliance, payment schedule dates, documents, and audit history. Palydin keeps those records connected so both sides can work from the same contract file.

How does Palydin help with progress claims?

Palydin drafts progress claims from live scope, cumulative progress, retention settings, GST, and prior claim history. Your team reviews the numbers before submission, and the assessor can work from the same record instead of a separate spreadsheet.

Can Palydin manage variations and retention?

Yes. Palydin links variations to the contract, cost breakdown, claim position, and assessment history. Retention tracking sits beside the claim workflow, including visibility over held amounts and release timing.

Does Palydin help with SOPA payment schedules?

Palydin tracks SOPA dates and payment schedule context against the contract record. It does not replace legal review, but it helps commercial teams keep deadlines, claims, and assessment records visible in one workspace.

Is Palydin only a payment claim tool?

No. Payment claim tools usually stop at the claim. Palydin connects claims to the wider contract record: scope, variations, retention, compliance, SOPA dates, contract documents, and audit history.

How does contract document AI work in Palydin?

Palydin lets teams ask questions against uploaded contract documents and project records. Answers are contract-cited so your team can check the source before using AI-assisted drafting or making a commercial decision.

How is Palydin priced?

Per project, scoped with you rather than from a price list. Most teams start with a project pilot: we set Palydin up on one live contract with your team, you run real claims, variations and retention through it, and we agree pricing around the contracts you run. Book a walkthrough or email us to talk it through.

What is a project pilot?

A pilot puts one live contract on Palydin with your commercial team, set up with us: the contract and its scope, the schedule of values, and the claim and variation history you want on the record. Your team works the real contract administration workflow on it, so the decision is made on your own numbers, not a demo.

Palydin

The Intelligent Contract Admin for Construction

Replace spreadsheets, email threads, and PDF folders with one linked record — scope to audit, for claimant and assessor.

Book a walkthrough Start a project pilot

30 minutes, on one of your own contracts.

Harbour Logistics Hub/Head Contract/Claim 7

OverviewWBSClaimsVariationsEOT / NODRegistersComplianceRetentionDocuments

Claim 7SubmittedResponse Due 13 Nov 2026

All lines 24Moved this claim 7Assessed ≠ claimed Needs reason

CodeDescriptionValueValue%ValueDifferenceReason

3Structure$1,880,000.00$408,000.00

3.1Concrete footings$380,000.00$76,000.00100.00%

3.2Suspended slabs$860,000.00$172,000.0060.00%

3.3Structural steel$640,000.00$160,000.0075.00%

4Envelope$810,000.00$136,000.00

4.1Facade panels$520,000.00$78,000.0025.00%

4.2Roofing$290,000.00$58,000.0020.00%

5Services$210,000.00$31,500.00

5.1Hydraulic rough-in$210,000.00$31,500.0045.00%

Variations

VAR-004Additional piling$24,500.00$24,500.00100.00%

Assessment

Assessed total

Basis of assessment *Site inspection 28 Oct 2026 and progress photos.

RejectApprove

Claim Summary

Line Items (this claim)$575,500.00

Variations (this claim)$24,500.00

Gross claim$600,000.00

Less retention (5%)-$30,000.00

Net claim (this period)$570,000.00

Add GST (10%)$57,000.00

Total Payable (inc. GST)$627,000.00

Built for both sides of the contract

Claimant & assessor in one file
SOPA-aware, every state
Audit trail on every number
Counterparty-scoped access

01One contract, one file

The whole commercial lifecycle on the same record.

Palydin connects the moving parts behind each claim — original scope, previous assessments, variations, retention, payment schedules and decision history.

Contract scope. The WBS, approved variations, separable portions, documents, and contract terms behind the claim.

Payment schedule. SOPA timing, assessment reasons, communication context, and schedule status in one place.

Response due in

3 business days

Claim submitted: 30 Oct 2026
Payment schedule: 13 Nov 2026
Payment due: 20 Nov 2026

Claim period. The monthly progress position, claim-to-date values, attachments, and submission status.

Prior assessment. Previously assessed amounts, reasons, rejected values, and what needs to carry forward.

Retention/GST. Deductions, GST treatment, held amounts, caps, and release context beside the claim math.

What was claimed, what was assessed, and why.

Audit history. Who changed what, when it moved, why it was assessed, and which source supports the record.

Where one claim lives today

A workbook, a reply-all thread, a folder of schedules and a sticky note about retention. This is one month’s progress claim.

Claim 7 – Oct 26 – FINAL v3.xlsx

ABC

43.1Concrete footings100%

53.2Suspended slabs60%

63.3Structural steel75%

74.1Facade panels25%

8Total this claim#REF!

RE: RE: FW: Claim 7 backup

Sam W. · 7 replies

Which version is current? Slabs don't match last month.

Retention — 1st moiety at PC? check clause

Payment schedules14 PDFs, 3 named “final”

Schedule due?

10 or 15 business days

34567891011121314151617181920212223

VAR-004 site instruction.pdf

Photo of the marked-up drawing

Insurance expiry tracker

Public liability
WorkCover
Licence

Last updated by someone in March

Claim and payment schedule tools: They help send the claimUseful for getting a claim or payment schedule out, but the backup often stays in emails, spreadsheets, folders, and separate trackers.
Palydin: It keeps the full story with itClaims, variations, retention, documents, assessments, SOPA dates, and history stay together, so anyone reviewing the claim can see what it is based on.
Broad project platforms: They try to run the whole jobUseful for large teams, but often too much if the problem is monthly claim and contract work. Palydin stays focused on that repeat workflow.

Built for Australian construction

Built around the records commercial teams argue over.

GST: Claim values, assessed values, and payment schedule context stay clear before the submission leaves the team.
Retention: Held amounts, release timing, DLP context, and separable portion logic sit beside the claim instead of in a side tracker.
SOPA/payment schedules: Deadline context, assessment reasons, and payment schedule records are kept with the contract history.
Both sides: Subcontractors can prepare the claim record. Head contractors and principals can assess from the same commercial file.

02Workflows

The screens your team opens every month.

Book a walkthrough

Every project, every number, live across the portfolio.

Portfolio value, assessed position, contracts in play and health signals across every project, in one screen.

Palydin portfolio dashboard showing project cards with contract values, assessed progress, and health signals

Contract-cited answers your team can check.

Ask about SOPA deadlines, retention status, or a buried appendix clause. Answers cite the contract record, so your team can verify before acting.

Palydin contract intelligence chat drafting a detailed project briefing across contracts, compliance, claims, and cadence

Every contract indexed and addressable.

Scope, retention, progress, health - one live source of truth instead of a folder of PDFs and a spreadsheet nobody trusts.

Palydin contract overview showing revised value, progress, claimed amount, and a live health score with its signal breakdown

Claims drafted in the time it takes to review them.

Cumulative progress, retention, GST, and the payment schedule - assembled from the scope your team already tracks.

Palydin progress claims table showing claim periods, status, response and payment due dates, claimed values, assessed values, and differences

Variations drafted straight from the contract.

AI-assisted drafting pulls from the clause, scope change, and cost breakdown, cross-referenced to the claim the day it happens.

Palydin variation detail showing additional excavation scope, contractual background, justification, and cost breakdown

Compliance records visible before claims move.

Track required certificates, expiry status, claim blockers, uploads, and document history against the right contract.

Palydin compliance register showing required documents, status, expiry dates, and actions

Forecast versions stay lined up by contract.

Compare approved and draft forecasts with budget, FTC, actuals, EAC, and variance visible in one table.

Palydin forecast overview listing forecast versions with budget, FTC, actuals, EAC, and variance

03Built for every side of the contract

Each party sees the workflow they need.

One claim line, as each party works with it.

Subcontractors

Submit cleaner claims and stop losing variations in email.

Build progress claims from live scope, track retention, capture variations the day they happen, and keep every submission tied back to the contract.

Head Contractors

Assess claims from the same numbers your contractors submitted.

Review progress, variations, compliance, retention, and audit history in one workspace instead of reconciling PDFs, spreadsheets, and email threads.

Principals

See the commercial position before it becomes a dispute.

Track submitted claims, payment schedules, contract obligations, SOPA dates, and assessment history with a clear audit trail across every contract.

04Traceable answers

No black box.

Palydin keeps answers tied to the underlying contract record, so your team can trace sources, review changes, manage access and defend decisions later.

Contract-cited AI. Answers point back to the contract material so teams can check the source before relying on the output.

Audit history. Claim changes, assessment reasons, variation decisions, and retention activity stay attached to the record.

Append-only.

Counterparty scoping. External parties only work inside the contracts they are connected to, not the whole project portfolio.

Role-based access. Commercial, assessor, claimant, admin, and viewer roles keep workflow permissions aligned to the job.

Private document storage. Contract documents and supporting files are stored as project records instead of scattered email attachments.

Project pilot

One live contract, run by your team.

Start with a walkthrough. If it fits, we set Palydin up on a contract you’re administering now and agree pricing for the project.

Book a walkthrough

We load one live contract, its scope and its schedule of values

Your team runs real claims, variations, retention and SOPA dates on it

Claimant and assessor work from one auditable record

FAQ

Questions, answered straight.

What Palydin does, how it handles claims, variations, retention and SOPA dates, and how pricing works. Still unsure? Book a walkthrough.

Get started

See Palydin on your own data.

Book a 30-minute walkthrough. We’ll load one of your contracts and show the platform in action against your own numbers.

Loaded against one of your live contracts
Tailored to your role and workflow
No slides — your contract, your numbers

Walkthrough checklist

Bring one contract, one recent claim, and one variation. We’ll show the contract record, the claim math, the variation link, and the audit trail.

Prefer email? [email protected]

1
Date
2
Time
3
Details

Pick a date

Open times over the next three weeks, shown in Brisbane (AEST).

Finding open times…

Put one contract on the record.

Walk through Palydin on one of your contracts, then pilot it on a live project and decide from the workflow itself.

Book a walkthrough Start a project pilot