Retention
Construction retention tracking software for claims, releases, and contract terms
Palydin keeps retention tracking beside progress claims, separable portions, contract terms, release timing, and the audit trail. Teams can see held amounts and upcoming release positions without maintaining a separate spreadsheet.
The old process hides the facts in the gaps.
Separate files, separate assessments, and no reliable shared record.
- 01
Retention is calculated in the claim spreadsheet but tracked somewhere else.
- 02
Release dates depend on practical completion notes or calendar reminders.
- 03
Separable portion positions are hard to see across claims.
- 04
Approved releases are disconnected from the claim history.
- 05
The held amount is checked manually each time someone asks.
How Palydin handles it
A workflow for the full commercial day.
Step 01
Capture retention terms
Set retention percentage, cap, GST treatment, separable portions, and release conditions from the contract.
Step 02
Apply to each claim period
Keep retention deductions visible as progress claims are drafted, submitted, and assessed.
Step 03
Track held amounts
See retention held beside approved-to-date values, prior assessments, and claim history.
Step 04
Manage release triggers
Use practical completion, DLP dates, and separable portion records where release timing differs.
Every step stays attached to the same record:
Useful from either side of the contract.
Subcontractors
See held amounts and release opportunities without maintaining a private tracker.
Head contractors
Assess claims and release requests with contract terms and history in the same record.
Principals
Keep retention exposure visible across portions, claims, and contract milestones.
Built for Australian construction
Built around the records commercial teams argue over.
Palydin uses Australian construction language in the product: progress claims, retention, GST, payment schedules, and the claimant/assessor relationship between subcontractors, head contractors, and principals.
- Progress claims
- Claim periods, claimed-to-date values, prior assessments, supporting documents, and submitted status stay together.
- GST and retention
- Keep GST, retention deductions, held amounts, and release context visible inside the claim workflow.
- SOPA/payment schedules
- Track payment schedule context beside the claim, assessment reasons, contract terms, and audit history.
- Both sides of the contract
- Subcontractors can prepare the record. Head contractors and principals can assess from the same file.
- Audit trail
- Claim changes, assessment reasons, variation decisions, and retention activity stay attached to the record.
- Access controls
- Role-based permissions keep claimant, assessor, admin, commercial, and viewer workflows separated.
- Counterparty scoping
- External parties only work inside the contracts they are connected to, not the whole project portfolio.
- Contract-cited AI
- Answers point back to contract material so teams can check the source before acting.
FAQ
Direct answers for search visitors.
Verify the workflow before you talk to sales.
Start the Pro trial, load one contract, draft a real workflow, and decide from the product surface.